What Is an ERP Purchase-Sales-Inventory Management System? What Is the Process?-数夫软件

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What Is an ERP Purchase-Sales-Inventory Management System? What Is the Process?

Published on: 2019-05-31

What is an ERP inventory, purchase, and sales management system? What is its process? With the rapid development of the Internet era, many enterprises have begun their transformation journey. In this context, if an enterprise wants to transform into an Internet-based enterprise, it needs ERP management software that can make work more convenient. Many people do not know much about this software, so here is a brief introduction.

What Is an ERP Inventory, Purchase, and Sales Management System:

ERP inventory, purchase, and sales management system is a management platform that uses systematic management thinking to provide decision-making and operating tools for enterprise decision-makers and employees. It is a new generation of integrated management information systems developed from MRP, material requirements planning. It extends the functions of MRP. An ERP system is based on information technology, and its core concept is supply chain management, optimizing enterprise resources from the perspective of the supply chain.

ERP systems integrate information technology with advanced management concepts and have become the operating model of modern enterprises. They reflect the requirements of the times for enterprises to allocate resources rationally and maximize the creation of social wealth, becoming the foundation for enterprise survival and development in the information age. They play a significant role in improving enterprise business processes, breaking through traditional enterprise boundaries, and enhancing core competitiveness.

What Is an ERP Inventory, Purchase, and Sales Management System

ERP Inventory, Purchase, and Sales Management Process:
I. Receiving Goods
According to the delivery person's delivery note, promptly count the goods and have both parties sign immediately. After signing, record the card in time;
II. Shipping Goods
Issue goods according to the material requisition form of the person receiving materials, promptly count them, and have both parties sign immediately. After signing, record the card in time;
III. Keep All Documents Signed by Both Parties Properly
Ensure the accounts, goods, and cards are consistent;
IV. Bookkeeping
1. Bookkeeping includes recording cards and entering ledger accounts, which are generally entered by computer. 2. Proper methods must be used for both card recording and ledger entry. Both the card and the ledger must indicate the date of each goods movement, the receiving unit or issuing department name, the unit of goods such as pieces or kilograms, and the quantities received, issued, and stored. Everything must be recorded completely;
V. Stocktaking
1. Daily stocktaking: promptly check goods with movements, that is, goods received or issued, so that counting errors can be corrected in time. 2. Weekly stocktaking: goods prone to errors and goods that cannot be checked in time during daily stocktaking should be given focused checking once a week to ensure consistency among accounts, goods, and cards. 3. Monthly stocktaking: all items in the warehouse must be fully checked once a month. Any profit or loss differences found must be analyzed and reconciled to identify the causes.
VI. Accounts and Documents

1. Daily card recording and bookkeeping must be completed on the same day. 2. Daily bookkeeping documents must be signed by both parties and must be classified and stored by date for later verification. 3. After monthly stocktaking, the report ledger must be printed and submitted to finance, and a stocktaking report showing profits and losses must also be printed. 4. Profits and losses must have remarks and explanations, and account adjustments can be made only after approval by the finance department. 5. Monthly documents should be classified and bound into volumes by date, and reports and vouchers should be archived and kept properly;

What Is an ERP Inventory, Purchase, and Sales Management System

VII. Fixed-Location Management
Goods in the warehouse should be positioned and placed by category and cannot be placed randomly. The office area should be separated from goods, and all goods should have cards or labels. Recommended reading: Introduction to the Six Types of Inventory
VIII. Warehouse Safety Management
1. Warehouse administrators should inspect warehouse firefighting equipment, hang an inspection record card on the firefighting equipment, make weekly inspection records, and fill in inspection dates. 2. Expired or damaged firefighting equipment should be reported to leadership for replacement. 3. Before leaving work every day, check whether electricity is turned off and windows are closed, lock the door when leaving, and pay attention to fire prevention, water prevention, and theft prevention;
IX. Accept Inspections from Leaders, Finance Personnel, and Safety Departments;
1. Cooperate with finance department personnel every month to accept sampling stocktaking checks, ensuring consistency among accounts, goods, and cards. 2. Cooperate with safety department personnel in warehouse safety inspections.
After understanding some basic concepts of ERP software management, ERP inventory, purchase, and sales management requires a complete system to control it, so we must be clear about its process.

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